Decision Letter
Submission Number: 11060
Decision Date: December 11, 2023
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Abha Shah
Student Email: 18ajs2@queensu.ca
Dear Abha Shah:
I have carefully considered your request to waive the 1-Year Petition Deadline related to the 2021 Fall term. After reviewing your file, I have decided to deny your request.
As you know, Academic Appeal and Petition Regulation 3.7.2. states that, "Exceptions to the petition and appeal deadlines can only be granted in cases where extenuating circumstances beyond a student’s control render the student unable to submit a petition or appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated. An appeal of this type should include a presentation of the specific reasons for the delay and must include documents that support the reasons for this delay.”
I am sympathetic to your situation and understand that this is a difficult decision, however, I want you to know that I considered this request very thoroughly. In making this decision, I reviewed your petition letter, your transcript, and the documentation that you supplied dated October 20 and October 31, 2023.
Abha, I acknowledge the information within your documentation that confirms that you have been registered with Queen’s Student Accessibility Services (QSAS) since December of 2018 and that you were engaged in therapy from November 2021 until May of 2022.
I have denied this request as your petition did not demonstrate that you were not able to submit a petition related to the 2021 Fall term sooner. Looking at your transcript, I can see that you have been academically successful since the 2021 Fall term ended. Although I recognize that you were engaged in treatment until May of 2022, your petition did not suggest an incapacity to submit a request related to the 2021 Fall term during the 2022 Summer or 2022 Fall terms and so I cannot grant your request.
If you are concerned with the impact that this course has on your cumulative GPA, I would suggest that you consider repeating it in a future term. When repeating the exact same course code, both attempts will appear on your transcript however only the higher attempt will be included within the calculation of your cumulative GPA.
If you wish to appeal the Associate Dean’s decision to the Board of Studies, information and deadlines can be found at queensu.ca/artsci/students-at-queens/academic-appeals (click on “Board of Studies”). You may contact the Office of the University
Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (queensu.ca/ombuds).
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Decision Date: December 11, 2023
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Abha Shah
Student Email: 18ajs2@queensu.ca
Dear Abha Shah:
I have carefully considered your request to waive the 1-Year Petition Deadline related to the 2021 Fall term. After reviewing your file, I have decided to deny your request.
As you know, Academic Appeal and Petition Regulation 3.7.2. states that, "Exceptions to the petition and appeal deadlines can only be granted in cases where extenuating circumstances beyond a student’s control render the student unable to submit a petition or appeal within the specified timeline. The student must be able to show that the extenuating circumstances were ongoing. The student must also be able to demonstrate that these circumstances prevented the student from acting between the time the original decision was received and the time at which the appeal was eventually initiated. An appeal of this type should include a presentation of the specific reasons for the delay and must include documents that support the reasons for this delay.”
I am sympathetic to your situation and understand that this is a difficult decision, however, I want you to know that I considered this request very thoroughly. In making this decision, I reviewed your petition letter, your transcript, and the documentation that you supplied dated October 20 and October 31, 2023.
Abha, I acknowledge the information within your documentation that confirms that you have been registered with Queen’s Student Accessibility Services (QSAS) since December of 2018 and that you were engaged in therapy from November 2021 until May of 2022.
I have denied this request as your petition did not demonstrate that you were not able to submit a petition related to the 2021 Fall term sooner. Looking at your transcript, I can see that you have been academically successful since the 2021 Fall term ended. Although I recognize that you were engaged in treatment until May of 2022, your petition did not suggest an incapacity to submit a request related to the 2021 Fall term during the 2022 Summer or 2022 Fall terms and so I cannot grant your request.
If you are concerned with the impact that this course has on your cumulative GPA, I would suggest that you consider repeating it in a future term. When repeating the exact same course code, both attempts will appear on your transcript however only the higher attempt will be included within the calculation of your cumulative GPA.
If you wish to appeal the Associate Dean’s decision to the Board of Studies, information and deadlines can be found at queensu.ca/artsci/students-at-queens/academic-appeals (click on “Board of Studies”). You may contact the Office of the University
Ombudsperson for information about student rights and responsibilities as well as guidance on policy and procedure (queensu.ca/ombuds).
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Generated December 11, 2023 at 3:09:50 PM.