Decision Letter
Submission Number: 11855
Decision Date: June 24, 2024
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Katherine Naumann
Student Email: 21khdn@queensu.ca
Course: ECON 112
Term: Winter
Year: 2023
Category: Request credit (CR) standing in a course or courses
Instructor: Ugurhan Berkok
Course: PSYC 100
Term: Fall/Winter
Year: 2023
Category: Request credit (CR) standing in a course or courses
Instructor: Jeffery Wammes
Course: GEOL 107
Term: Fall
Year: 2023
Category: Request credit (CR) standing in a course or courses
Instructor: Guy Narbonne
Course: FILM 220
Term: Winter
Year: 2024
Category: Request credit (CR) standing in a course or courses
Instructor: Ian Robinson
Dear Katherine:
I have carefully considered your petition request for Credit Standing in ECON 112 (W23), PSYC 100 (FW22/23), GEOL 107 (F23) and FILM 220 (W24). After reviewing your file, I have decided the following:
To grant your request for Credit Standing in in ECON 112 (W23), PSYC 100 (FW22/23), GEOL 107 (F23) due to the timeline and academic impacts of extenuating circumstances during these terms as confirmed within the documentation that you supplied. Your grades in these courses will be replaced with a CR notation on your transcript.
I would suggest that you consider registering with Queen’s Student Accessibility Services (QSAS) if you have not done so already, so that you obtain ongoing support from a Counsellor who can help manage the ongoing impacts of your health on your academics.
To deny your request for Credit Standing in FILM 220 (W24). Academic Appeal and Petition Regulation 1.1 states that petitions and appeals are only granted where there are significantly extenuating circumstances, which would merit the waiving of a particular Faculty regulation or decision. Extenuating circumstances normally involve a significant physical or psychological event that is beyond a student’s control and debilitating to their academic performance. These kinds of extraordinary situations should be supported by official documentation from a health care practitioner or other relevant professional. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students’ records without clear and compelling documentation indicating that the student’s performance was significantly compromised by circumstances beyond their control.
I am sympathetic to your situation and understand that this is a difficult decision, however, I want you to know that I considered this request very thoroughly. In making this decision, I reviewed your petition letter, the documentation that you supplied, and your individual grades as provided by the instructors of these courses.
I want to let you know that the petition process is not meant to be used to manage a chronic condition. Academic impacts from ongoing circumstances should be managed
proactively by utilizing options such as academic consideration or accommodations through QSAS. It is the student’s responsibility to pause and evaluate the impact of extenuating circumstances on their classes during week 7 of the term. If they have fallen behind in a course or find the material too difficult, they should drop the course by week 8 of term. The drop deadlines, as they have been outlined in the “Important Dates” section on the Arts and Science web page, have been established by the Faculty of Arts and Science to ensure fair and equitable treatment of all students.
I have denied this part of your request as the documentation that you supplied doesn’t speak to the 2024 Winter term. With the absence of documentation to confirm academic impacts from an unexpected extenuating circumstance during the 2024 Winter term, I cannot grant Credit Standing in FILM 220 (W24).
If you are concerned with the impact that this course has on your GPA, I would suggest that you consider repeating it in a future term. When repeating the exact same course code, both attempts will appear on your transcript however, only the higher grade will be included within the calculation of your cumulative GPA.
If you wish to appeal the Associate Dean’s decision to the Board of Studies, information and deadlines can be found at queensu.ca/artsci/students-at-queens/academic-appeals (click on “Board of Studies”). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at queensu.ca/ombuds/.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Decision Date: June 24, 2024
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Katherine Naumann
Student Email: 21khdn@queensu.ca
Course: ECON 112
Term: Winter
Year: 2023
Category: Request credit (CR) standing in a course or courses
Instructor: Ugurhan Berkok
Course: PSYC 100
Term: Fall/Winter
Year: 2023
Category: Request credit (CR) standing in a course or courses
Instructor: Jeffery Wammes
Course: GEOL 107
Term: Fall
Year: 2023
Category: Request credit (CR) standing in a course or courses
Instructor: Guy Narbonne
Course: FILM 220
Term: Winter
Year: 2024
Category: Request credit (CR) standing in a course or courses
Instructor: Ian Robinson
Dear Katherine:
I have carefully considered your petition request for Credit Standing in ECON 112 (W23), PSYC 100 (FW22/23), GEOL 107 (F23) and FILM 220 (W24). After reviewing your file, I have decided the following:
To grant your request for Credit Standing in in ECON 112 (W23), PSYC 100 (FW22/23), GEOL 107 (F23) due to the timeline and academic impacts of extenuating circumstances during these terms as confirmed within the documentation that you supplied. Your grades in these courses will be replaced with a CR notation on your transcript.
I would suggest that you consider registering with Queen’s Student Accessibility Services (QSAS) if you have not done so already, so that you obtain ongoing support from a Counsellor who can help manage the ongoing impacts of your health on your academics.
To deny your request for Credit Standing in FILM 220 (W24). Academic Appeal and Petition Regulation 1.1 states that petitions and appeals are only granted where there are significantly extenuating circumstances, which would merit the waiving of a particular Faculty regulation or decision. Extenuating circumstances normally involve a significant physical or psychological event that is beyond a student’s control and debilitating to their academic performance. These kinds of extraordinary situations should be supported by official documentation from a health care practitioner or other relevant professional. The integrity of Arts and Science transcripts in general would be greatly diminished if the Faculty were to effect changes to students’ records without clear and compelling documentation indicating that the student’s performance was significantly compromised by circumstances beyond their control.
I am sympathetic to your situation and understand that this is a difficult decision, however, I want you to know that I considered this request very thoroughly. In making this decision, I reviewed your petition letter, the documentation that you supplied, and your individual grades as provided by the instructors of these courses.
I want to let you know that the petition process is not meant to be used to manage a chronic condition. Academic impacts from ongoing circumstances should be managed
proactively by utilizing options such as academic consideration or accommodations through QSAS. It is the student’s responsibility to pause and evaluate the impact of extenuating circumstances on their classes during week 7 of the term. If they have fallen behind in a course or find the material too difficult, they should drop the course by week 8 of term. The drop deadlines, as they have been outlined in the “Important Dates” section on the Arts and Science web page, have been established by the Faculty of Arts and Science to ensure fair and equitable treatment of all students.
I have denied this part of your request as the documentation that you supplied doesn’t speak to the 2024 Winter term. With the absence of documentation to confirm academic impacts from an unexpected extenuating circumstance during the 2024 Winter term, I cannot grant Credit Standing in FILM 220 (W24).
If you are concerned with the impact that this course has on your GPA, I would suggest that you consider repeating it in a future term. When repeating the exact same course code, both attempts will appear on your transcript however, only the higher grade will be included within the calculation of your cumulative GPA.
If you wish to appeal the Associate Dean’s decision to the Board of Studies, information and deadlines can be found at queensu.ca/artsci/students-at-queens/academic-appeals (click on “Board of Studies”). You may contact the Office of the University Ombudsperson for information about student rights and responsibilities queensu.ca/ombuds/appeal-process/procedural-fairness and guidance on policy and procedure by visiting their website at queensu.ca/ombuds/.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Generated June 24, 2024 at 11:57:12 AM.