Decision Letter
Submission Number: 12027
Decision Date: July 8, 2024
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Jake Gibson
Student Email: 22jrg@queensu.ca
Course: DEVS101
Term: Fall
Year: 2023
Category: Drop a course after the academic deadline
Course: DEVS 102
Term: Winter
Year: 2024
Category: Drop a course after the academic deadline
Course: PHIL 111B
Term: Winter
Year: 2024
Category: Request credit (CR) standing in a course or courses
Instructor: Daryx Lehoux
Course: POLS 110 B
Term: Winter
Year: 2024
Category: Request credit (CR) standing in a course or courses
Instructor: Andrew Grant
Dear Jake:
I was sorry to read of the challenges you outlined in your petition letter. I have carefully considered your request to waive the Faculty ruling that you be “Required to Withdraw for One Year” and to drop DEVS 101 (F23) and DEVS 102 (W24) past the academic deadline. After reviewing your file, I have decided to grant your request which will therefore remove the Faculty ruling that you be "Required to Withdraw for One Year". You may now resume your studies at Queen's University.
I have granted this petition based on the timeline and academic impacts of extenuating circumstances as confirmed by the documentation that you supplied. Upon your return to studies, it is the student’s responsibility to pause and evaluate the impact of extenuating circumstances on their classes during week 7 of the term. If they have fallen behind in a course or find the material too difficult, they should drop the course by week 8 of term. The drop deadlines, outlined in the “Important Dates” section on the Faculty of Arts and Science web page, have been established to ensure fair and equitable treatment of all students.
Jake, I acknowledge that you had also requested Credit Standing in PHIL 111 and POLS 110 (FW23/24) within your petition request. Please know that to be eligible for Credit Standing, a student must have completed each and every component in the class. As the instructors of PHIL 111 and POLS 110 have confirmed that you did not complete all components throughout the academic year, you are not eligible for this request. I encourage you to connect with Professor Grant upon receiving this decision letter as they have suggested that they would allow you to complete the outstanding Essay Proposal and Essay Assignment during the current 2024 Summer term so that a grade change could be made for you in this course.
As you continue in your course of study it is your responsibility to take steps for the successful completion of your program and maintain a GPA consistent with the requirements of your plan. These are some strategies that I strongly encourage you to consider:
· Choose courses carefully. As you know, achieving a higher grade in a repeated course will improve your GPA. This course of action will help to ensure you will be in good academic standing and not at risk of being required to withdraw for three years.
· Reflect on your program choice. Are you in the right plan for your interests and aptitudes? Your Academic Advisement Report in SOLUS will allow you to see your remaining requirements and help you plan out future courses. You can read about the other program/plan options that may interest you in the Academic Calendar at queensu.ca/academic-calendar/arts-science/schools-departments-programs/.
· Seek out the advice necessary to improve your academic performance. The Arts and Science Faculty Office is located in Dunning Hall (main floor). You can book an appointment with an Academic Advisor online at queensu.ca/artsci/undergrad-students/student-services/academic-advising or by phone 613-533-2470. Academic advising may also be available through your Plan Department. · Student Academic Success Services (SASS) sass.queensu.ca/ in Stauffer Library provides a range of services, including workshops designed to improve study skills and develop strategies for meeting the demands of academic life. · The Student Wellness Services Centre queensu.ca/studentwellness/ located in Mitchell Hall, is
available to all Queen’s students. SWS offers counselling as well as individual consultation to aid in coping with difficulties of a more personal nature.
· Academic Consideration is a process for the university community to provide a compassionate response to assist students experiencing a short-term extenuating circumstance. You can familiarize yourself with your consideration options at: queensu.ca/artsci/accommodations.
Please read the document which will follow this letter carefully. It contains important information concerning your current academic standing. If you have any questions about the information, please contact the Faculty Office to schedule an appointment with an Academic Advisor.
I wish you success in your studies next year.
Yours sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Decision Date: July 8, 2024
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Jake Gibson
Student Email: 22jrg@queensu.ca
Course: DEVS101
Term: Fall
Year: 2023
Category: Drop a course after the academic deadline
Course: DEVS 102
Term: Winter
Year: 2024
Category: Drop a course after the academic deadline
Course: PHIL 111B
Term: Winter
Year: 2024
Category: Request credit (CR) standing in a course or courses
Instructor: Daryx Lehoux
Course: POLS 110 B
Term: Winter
Year: 2024
Category: Request credit (CR) standing in a course or courses
Instructor: Andrew Grant
Dear Jake:
I was sorry to read of the challenges you outlined in your petition letter. I have carefully considered your request to waive the Faculty ruling that you be “Required to Withdraw for One Year” and to drop DEVS 101 (F23) and DEVS 102 (W24) past the academic deadline. After reviewing your file, I have decided to grant your request which will therefore remove the Faculty ruling that you be "Required to Withdraw for One Year". You may now resume your studies at Queen's University.
I have granted this petition based on the timeline and academic impacts of extenuating circumstances as confirmed by the documentation that you supplied. Upon your return to studies, it is the student’s responsibility to pause and evaluate the impact of extenuating circumstances on their classes during week 7 of the term. If they have fallen behind in a course or find the material too difficult, they should drop the course by week 8 of term. The drop deadlines, outlined in the “Important Dates” section on the Faculty of Arts and Science web page, have been established to ensure fair and equitable treatment of all students.
Jake, I acknowledge that you had also requested Credit Standing in PHIL 111 and POLS 110 (FW23/24) within your petition request. Please know that to be eligible for Credit Standing, a student must have completed each and every component in the class. As the instructors of PHIL 111 and POLS 110 have confirmed that you did not complete all components throughout the academic year, you are not eligible for this request. I encourage you to connect with Professor Grant upon receiving this decision letter as they have suggested that they would allow you to complete the outstanding Essay Proposal and Essay Assignment during the current 2024 Summer term so that a grade change could be made for you in this course.
As you continue in your course of study it is your responsibility to take steps for the successful completion of your program and maintain a GPA consistent with the requirements of your plan. These are some strategies that I strongly encourage you to consider:
· Choose courses carefully. As you know, achieving a higher grade in a repeated course will improve your GPA. This course of action will help to ensure you will be in good academic standing and not at risk of being required to withdraw for three years.
· Reflect on your program choice. Are you in the right plan for your interests and aptitudes? Your Academic Advisement Report in SOLUS will allow you to see your remaining requirements and help you plan out future courses. You can read about the other program/plan options that may interest you in the Academic Calendar at queensu.ca/academic-calendar/arts-science/schools-departments-programs/.
· Seek out the advice necessary to improve your academic performance. The Arts and Science Faculty Office is located in Dunning Hall (main floor). You can book an appointment with an Academic Advisor online at queensu.ca/artsci/undergrad-students/student-services/academic-advising or by phone 613-533-2470. Academic advising may also be available through your Plan Department. · Student Academic Success Services (SASS) sass.queensu.ca/ in Stauffer Library provides a range of services, including workshops designed to improve study skills and develop strategies for meeting the demands of academic life. · The Student Wellness Services Centre queensu.ca/studentwellness/ located in Mitchell Hall, is
available to all Queen’s students. SWS offers counselling as well as individual consultation to aid in coping with difficulties of a more personal nature.
· Academic Consideration is a process for the university community to provide a compassionate response to assist students experiencing a short-term extenuating circumstance. You can familiarize yourself with your consideration options at: queensu.ca/artsci/accommodations.
Please read the document which will follow this letter carefully. It contains important information concerning your current academic standing. If you have any questions about the information, please contact the Faculty Office to schedule an appointment with an Academic Advisor.
I wish you success in your studies next year.
Yours sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
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