Decision Letter
Submission Number: 12607
Decision Date: April 7, 2025
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Shiyue Lin
Student Email: 20sl49@queensu.ca
Course: PHIL332
Term: Winter
Year: 2023
Category: Request an extension of an incomplete grade
Instructor: Mark Smith
Course: PHIL314
Term: Fall
Year: 2023
Category: Request an extension of an incomplete grade
Instructor: Elliot Paul
Dear Erika,
Thank you for your petition regarding an extension of an Incomplete Grade in PHIL 332 (W23) and PHIL 314 (F23). I have carefully reviewed your request and the information that I received from the instructors of these courses, and while I’m unable to grant your petition, I want to assure you that I’ve taken your circumstances into account as part of this decision.
The Academic Petitions and Appeal Regulation 3.3.1.5. states that a student affected by extenuating circumstances may ask the course instructor for incomplete standing (IN) for up to one full term after the completion of a class. If this request is granted, any further request to submit incomplete work or to write a final examination after that term has elapsed must be made through a petition to the Associate Dean (Academic). The instructor will be consulted for their agreement to a further extension and stating a revised final date for completion of the course work in question or the final examination must also be included. Normally such requests are considered if the student has participated actively in the class and only one or two elements of the course work have not been completed due to extenuating circumstances beyond the student’s control. Students with extenuating circumstances who have been unable to complete the majority of the work in a class should consider a petition to drop a class after the deadline rather than an extension of the deadline to submit incomplete work.
I acknowledge your previous petition request where you were offered an extension of an incomplete grade in PHIL 332 (W23) until April 30, 2024 and I was sorry to read that you were not able to complete this course by that deadline. After consulting with the instructor of this course, it was confirmed that you have only completed 20% of the graded components to date. As most of the course components remain outstanding, you are not eligible for an extension of an Incomplete Grade in it.
Regarding your request for an extension of an Incomplete Grade in PHIL 314 (F23), I regret to inform you that I did not receive instructor support for this request. As the instructor would be the one responsible for accepting and grading the outstanding work, their support is required for this type of petition to be considered.
That said, as the documentation that you supplied confirms academic impacts of extenuating circumstances during the terms that these courses were taken in, I will allow you to drop both PHIL 332 (W23) and PHIL 314 (F23) after the academic deadline instead. If you would like to accept this offer, please email asc.petitions@queensu.ca within 10 business days of receiving this letter.
Additionally, if you wish to appeal this decision, information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Second Level”). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
I hope that you continue to seek out the support and resources available to you, and I wish you the best in navigating your next steps.
Warm regards,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Decision Date: April 7, 2025
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Shiyue Lin
Student Email: 20sl49@queensu.ca
Course: PHIL332
Term: Winter
Year: 2023
Category: Request an extension of an incomplete grade
Instructor: Mark Smith
Course: PHIL314
Term: Fall
Year: 2023
Category: Request an extension of an incomplete grade
Instructor: Elliot Paul
Dear Erika,
Thank you for your petition regarding an extension of an Incomplete Grade in PHIL 332 (W23) and PHIL 314 (F23). I have carefully reviewed your request and the information that I received from the instructors of these courses, and while I’m unable to grant your petition, I want to assure you that I’ve taken your circumstances into account as part of this decision.
The Academic Petitions and Appeal Regulation 3.3.1.5. states that a student affected by extenuating circumstances may ask the course instructor for incomplete standing (IN) for up to one full term after the completion of a class. If this request is granted, any further request to submit incomplete work or to write a final examination after that term has elapsed must be made through a petition to the Associate Dean (Academic). The instructor will be consulted for their agreement to a further extension and stating a revised final date for completion of the course work in question or the final examination must also be included. Normally such requests are considered if the student has participated actively in the class and only one or two elements of the course work have not been completed due to extenuating circumstances beyond the student’s control. Students with extenuating circumstances who have been unable to complete the majority of the work in a class should consider a petition to drop a class after the deadline rather than an extension of the deadline to submit incomplete work.
I acknowledge your previous petition request where you were offered an extension of an incomplete grade in PHIL 332 (W23) until April 30, 2024 and I was sorry to read that you were not able to complete this course by that deadline. After consulting with the instructor of this course, it was confirmed that you have only completed 20% of the graded components to date. As most of the course components remain outstanding, you are not eligible for an extension of an Incomplete Grade in it.
Regarding your request for an extension of an Incomplete Grade in PHIL 314 (F23), I regret to inform you that I did not receive instructor support for this request. As the instructor would be the one responsible for accepting and grading the outstanding work, their support is required for this type of petition to be considered.
That said, as the documentation that you supplied confirms academic impacts of extenuating circumstances during the terms that these courses were taken in, I will allow you to drop both PHIL 332 (W23) and PHIL 314 (F23) after the academic deadline instead. If you would like to accept this offer, please email asc.petitions@queensu.ca within 10 business days of receiving this letter.
Additionally, if you wish to appeal this decision, information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Second Level”). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
I hope that you continue to seek out the support and resources available to you, and I wish you the best in navigating your next steps.
Warm regards,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Generated April 7, 2025 at 10:48:31 AM.