Decision Letter
Submission Number: 12835
Decision Date: May 7, 2025
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Abigil Sullivan
Student Email: 21agls@queensu.ca
Course: DEVS 220
Term: Winter
Year: 2024
Category: Drop a course after the academic deadline
Course: DEVS 240
Term: Winter
Year: 2024
Category: Drop a course after the academic deadline
Course: HIST 283
Term: Fall
Year: 2024
Category: Request aegrotat (AG) standing in a course or courses
Instructor: Dr.Joanne Archibald
Dear Abby,
Thank you for your petition requesting to drop DEVS 220 and DEVS 240 (W24) after the academic deadline and for Aegrotat Standing in HIST 283 (F24). I have carefully reviewed your petition and the supporting documentation that you supplied and while I’m unable to grant all of your requests, I want to assure you that I’ve taken your circumstances into account as part of this decision.
I will grant your requests to drop DEVS 220 and DEVS 240 (W24) after the academic deadline due to the timeline and academic impacts of extenuating circumstances as confirmed within the documentation that you supplied. Your grades in these courses will be replaced with a DR notation on your transcript.
Regarding your request for Aegrotat Standing in HIST 283 (F24), according to the Academic Appeal and Petition Regulation 3.3.1.3, Aegrotat Standing is intended for students who, due to illness or other significant extenuating circumstances, are unable to complete all the work for a course. As your petition did not include documentation to suggest that you are not able to complete this course at this time, I cannot grant this request.
That said, I understand the challenges you have faced, and I do recognize the academic impact of the extenuating circumstances that you experienced during the 2024 Fall term, as confirmed within the documentation that you supplied. As a result, I will allow you the opportunity to complete the outstanding work in HIST 283 (F24) during the 2025 Summer term along with your enrolled classes. It is your responsibility to connect with instructor Archibald to make the arrangements to complete the assignments before August 31, 2025.
Alternately, I will allow you to drop HIST 283 (F24) after the academic deadline. If you would like to accept this offer, please email asc.petitions@queensu.ca within 15 business days of receiving this letter.
Going forward, it is the student’s responsibility to pause and evaluate the impact of extenuating circumstances on their classes before the drop deadline of the term. If they have fallen behind in a course or find the material too difficult, they should drop the course by the deadline. The drop deadlines, as they have been outlined in the “Important Dates” section on the Arts and Science web page, have been established by the Faculty of Arts and Science to ensure fair and equitable treatment of all students.
Additionally, if you wish to appeal this decision, you are welcome to submit an appeal to the Board of Studies. Information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Second Level”). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
I hope that you continue to seek out the support and resources available to you, and I wish you the best in navigating your next steps.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Decision Date: May 7, 2025
Associate Dean: Jenn Stephenson, Ph.D.
Student Name: Abigil Sullivan
Student Email: 21agls@queensu.ca
Course: DEVS 220
Term: Winter
Year: 2024
Category: Drop a course after the academic deadline
Course: DEVS 240
Term: Winter
Year: 2024
Category: Drop a course after the academic deadline
Course: HIST 283
Term: Fall
Year: 2024
Category: Request aegrotat (AG) standing in a course or courses
Instructor: Dr.Joanne Archibald
Dear Abby,
Thank you for your petition requesting to drop DEVS 220 and DEVS 240 (W24) after the academic deadline and for Aegrotat Standing in HIST 283 (F24). I have carefully reviewed your petition and the supporting documentation that you supplied and while I’m unable to grant all of your requests, I want to assure you that I’ve taken your circumstances into account as part of this decision.
I will grant your requests to drop DEVS 220 and DEVS 240 (W24) after the academic deadline due to the timeline and academic impacts of extenuating circumstances as confirmed within the documentation that you supplied. Your grades in these courses will be replaced with a DR notation on your transcript.
Regarding your request for Aegrotat Standing in HIST 283 (F24), according to the Academic Appeal and Petition Regulation 3.3.1.3, Aegrotat Standing is intended for students who, due to illness or other significant extenuating circumstances, are unable to complete all the work for a course. As your petition did not include documentation to suggest that you are not able to complete this course at this time, I cannot grant this request.
That said, I understand the challenges you have faced, and I do recognize the academic impact of the extenuating circumstances that you experienced during the 2024 Fall term, as confirmed within the documentation that you supplied. As a result, I will allow you the opportunity to complete the outstanding work in HIST 283 (F24) during the 2025 Summer term along with your enrolled classes. It is your responsibility to connect with instructor Archibald to make the arrangements to complete the assignments before August 31, 2025.
Alternately, I will allow you to drop HIST 283 (F24) after the academic deadline. If you would like to accept this offer, please email asc.petitions@queensu.ca within 15 business days of receiving this letter.
Going forward, it is the student’s responsibility to pause and evaluate the impact of extenuating circumstances on their classes before the drop deadline of the term. If they have fallen behind in a course or find the material too difficult, they should drop the course by the deadline. The drop deadlines, as they have been outlined in the “Important Dates” section on the Arts and Science web page, have been established by the Faculty of Arts and Science to ensure fair and equitable treatment of all students.
Additionally, if you wish to appeal this decision, you are welcome to submit an appeal to the Board of Studies. Information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Second Level”). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
I hope that you continue to seek out the support and resources available to you, and I wish you the best in navigating your next steps.
Sincerely,
Jenn Stephenson, Ph.D.
Associate Dean (Academic)
Generated May 7, 2025 at 4:22:42 PM.