Decision Letter
Submission Number: 13860
Decision Date: March 3, 2026
Associate Dean: Dorit Naaman (Associate Dean Academic)
Student Name: Callie Greene
Student Email: 23vxrk@queensu.ca
Course: CISC 203
Term: Fall
Year: 2025
Category: Request credit (CR) standing in a course or courses
Instructor: Furkan Alaca
Course: CISC 220
Term: Fall
Year: 2025
Category: Request credit (CR) standing in a course or courses
Instructor: Mohammed Anas Haroun Abdelmaguid
Course: CISC 204
Term: Fall
Year: 2025
Category: Request credit (CR) standing in a course or courses
Instructor: Amin Marwan Fakhereldine
Dear Callie Greene,
I have carefully considered your request for Credit Standing in CISC 203, CISC 204, and CISC 220 (F25). While I’m unable to grant all of your requests, I want to assure you that your circumstances were considered thoughtfully and with care as part of the decision-making process.
According to the Academic Appeal and Petition Regulation 1.1 petitions are only granted where there are significantly extenuating circumstances, which would merit the waiving of a particular Faculty regulation or decision. Extenuating circumstances normally involve a significant physical or psychological event that is beyond a student’s control and debilitating to their academic performance. These kinds of extraordinary situations should be supported by official documentation from a health care practitioner or other relevant professional.
I acknowledge the health-related challenges that you described in your letter and understand and appreciate the documentation that you supplied to confirm these circumstances.
I have granted your request for Credit Standing in CISC 204 (F25). Your grade in this course will be replaced with a CR notation on your transcript once it has been processed by the Office of the University Registrar.
Regarding your requests for Credit Standing in CISC 203 and CISC 220 (F25). I have reviewed the documentation provided as well as information supplied by the course instructors.
The medical documentation that you supplied dated September 24, 2025 suggests academic impacts between the timeline of September 24 to October 3, 2025. However, it appears that your low grades in both of these courses occurred outside of this documented timeline.
The instructor of CISC 203 (F25) confirmed that you were accommodated for missing Test #1 in September and provided a make-up test in December. While I see that you achieved strong grades in the four quizzes in this course, the instructor noted low grades in Test #2 on October 24, Test #3 on November 14, and the Make-up Test on Dec 1.
The instructor of CISC 220 (F25) confirmed strong grades on all of the assignments. However, you did not pass the mid-term exam on October 21 or the final exam on December 19 which suggests that the course learning outcomes were not met.
While the documentation that you supplied dated January 6, 2026 confirms the health condition you described in your petition letter, it does not indicate that this circumstance resulted in academic impacts during the 2025 Fall term. In the absence of documentation to confirm academic impacts of an extenuating circumstance during the timeline of your lower grades in these courses, I cannot grant your request.
If you are concerned with the impact that your grades in CISC 203 and CISC 220 have on your GPA, I would suggest that you consider repeating these courses in a future term. When repeating the exact same course code, both attempts will appear on your transcript however, only the higher grade will be included within the calculation of your cumulative GPA.
Additionally, if you wish to appeal this decision, you are welcome to submit an appeal to the Board of Studies. Information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Second Level”). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
Sincerely,
Dorit Naaman, PhD
Associate Dean (Academic)
Decision Date: March 3, 2026
Associate Dean: Dorit Naaman (Associate Dean Academic)
Student Name: Callie Greene
Student Email: 23vxrk@queensu.ca
Course: CISC 203
Term: Fall
Year: 2025
Category: Request credit (CR) standing in a course or courses
Instructor: Furkan Alaca
Course: CISC 220
Term: Fall
Year: 2025
Category: Request credit (CR) standing in a course or courses
Instructor: Mohammed Anas Haroun Abdelmaguid
Course: CISC 204
Term: Fall
Year: 2025
Category: Request credit (CR) standing in a course or courses
Instructor: Amin Marwan Fakhereldine
Dear Callie Greene,
I have carefully considered your request for Credit Standing in CISC 203, CISC 204, and CISC 220 (F25). While I’m unable to grant all of your requests, I want to assure you that your circumstances were considered thoughtfully and with care as part of the decision-making process.
According to the Academic Appeal and Petition Regulation 1.1 petitions are only granted where there are significantly extenuating circumstances, which would merit the waiving of a particular Faculty regulation or decision. Extenuating circumstances normally involve a significant physical or psychological event that is beyond a student’s control and debilitating to their academic performance. These kinds of extraordinary situations should be supported by official documentation from a health care practitioner or other relevant professional.
I acknowledge the health-related challenges that you described in your letter and understand and appreciate the documentation that you supplied to confirm these circumstances.
I have granted your request for Credit Standing in CISC 204 (F25). Your grade in this course will be replaced with a CR notation on your transcript once it has been processed by the Office of the University Registrar.
Regarding your requests for Credit Standing in CISC 203 and CISC 220 (F25). I have reviewed the documentation provided as well as information supplied by the course instructors.
The medical documentation that you supplied dated September 24, 2025 suggests academic impacts between the timeline of September 24 to October 3, 2025. However, it appears that your low grades in both of these courses occurred outside of this documented timeline.
The instructor of CISC 203 (F25) confirmed that you were accommodated for missing Test #1 in September and provided a make-up test in December. While I see that you achieved strong grades in the four quizzes in this course, the instructor noted low grades in Test #2 on October 24, Test #3 on November 14, and the Make-up Test on Dec 1.
The instructor of CISC 220 (F25) confirmed strong grades on all of the assignments. However, you did not pass the mid-term exam on October 21 or the final exam on December 19 which suggests that the course learning outcomes were not met.
While the documentation that you supplied dated January 6, 2026 confirms the health condition you described in your petition letter, it does not indicate that this circumstance resulted in academic impacts during the 2025 Fall term. In the absence of documentation to confirm academic impacts of an extenuating circumstance during the timeline of your lower grades in these courses, I cannot grant your request.
If you are concerned with the impact that your grades in CISC 203 and CISC 220 have on your GPA, I would suggest that you consider repeating these courses in a future term. When repeating the exact same course code, both attempts will appear on your transcript however, only the higher grade will be included within the calculation of your cumulative GPA.
Additionally, if you wish to appeal this decision, you are welcome to submit an appeal to the Board of Studies. Information on the appeal process and deadlines is available at queensu.ca/artsci/undergraduate/student-services/academic-petitions-and-appeals (click on “Second Level”). The Office of the University Ombudsperson offers guidance on student rights and procedural fairness at queensu.ca/ombuds/appeal-process/procedural-fairness, and they are also available to support you at queensu.ca/ombuds.
Sincerely,
Dorit Naaman, PhD
Associate Dean (Academic)
Generated March 3, 2026 at 11:47:40 AM.